Project Coordinator
Remote, Full-time
4:00 PM – 1:00 AM Beirut Time
$2000 USD/month
Company Overview
Kitchen Tune-Up Calgary South and Bath Tune-Up South Calgary are part of Oak & Elm Holdings Inc., a multi-brand renovation company based in Calgary, Alberta, Canada. Together, our brands specialize in delivering high-quality kitchen and bathroom renovation solutions for homeowners across Calgary and surrounding communities, with a strong focus on thoughtful design, reliable project execution, clear communication, and a professional client experience from the initial consultation through final completion.
About the job
We are seeking a full-time Remote Project Coordinator based in Lebanon to support Kitchen Tune-Up Calgary South and Bath Tune-Up South Calgary.
This role supports kitchen and bathroom renovation projects in Calgary, Canada, from project handover through completion. Once a project is sold, the Project Coordinator helps take ownership of the coordination process, including scheduling, material ordering, supplier follow-ups, budget tracking, client communication, project documentation, and coordination with field supervisors and technicians. This is a hands-on role for someone who is organized, proactive, detail-oriented, and comfortable managing multiple moving parts at the same time. You will work closely with our sales team, field supervisors, technicians, suppliers, clients, and company leadership to help keep projects organized, on schedule, and moving toward successful completion.
The role is fully remote and aligned with Calgary business hours, approximately 4:00 PM to 1:00 AM Beirut time.
What You’ll Do
Take over sold projects and review scope, drawings, selections, budgets, and documentation.
Identify missing information, scope gaps, and coordination issues before work starts.
Manage project files, schedules, milestones, trades, inspections, and internal systems.
Coordinate clients, field teams, suppliers, technicians, and project updates.
Order and track materials, including lead times, deliveries, shortages, backorders, and damage.
Verify materials match approved selections and project scope.
Track budgets, invoices, labour, job costs, change orders, and potential overruns.
Maintain accurate project records, approvals, notes, and correspondence.
Coordinate deficiencies, walkthroughs, warranty items, and project close-out.
Support general project administration and operations as needed.
What You Bring
2+ years of relevant experience in project coordination, project administration, operations, construction coordination, or a similar role.
Experience in construction, renovation, interior fit-out, cabinetry, millwork, engineering, manufacturing, or interior design is a strong asset.
Strong written and spoken English with the ability to communicate clearly and professionally with Canadian clients and team members.
Strong organizational skills and excellent attention to detail.
Comfortable working with schedules, budgets, invoices, spreadsheets, project documentation, and multiple deadlines.
Experience using CRM systems, project management tools, spreadsheets, email, and other business software.
Ability to manage multiple projects and priorities without losing track of important details.
Strong follow-through and the ability to take ownership of tasks through completion.
Comfortable identifying problems early and taking action to help resolve them.
Ability to stay organized and professional when schedules change or unexpected project issues arise.
Availability to work Calgary business hours, approximately 4:00 PM to 1:00 AM Beirut time.
Reliable computer, stable internet connection, and a reasonably quiet space for calls and remote work.
Who You Are
The ideal candidate is highly organized, proactive, and detail-oriented, with a strong sense of ownership and follow-through. This role suits someone who enjoys keeping projects on track, coordinating schedules, materials, budgets, suppliers, clients, and field teams, while ensuring important details are not missed. Strong communication, adaptability, and problem-solving skills are essential, along with the ability to work independently in a remote environment while remaining accountable and closely connected with the wider team.
Why Join Us
This role offers the opportunity to build hands-on project coordination experience with a growing Canadian renovation company. It provides exposure to the full project lifecycle, including scheduling, procurement, supplier and field coordination, budgeting, job costing, client communication, and project close-out. With training on our brands, systems, and processes, the position offers meaningful responsibility, real project ownership, and the opportunity to grow skills across project management, operations, construction coordination, and client service.
Position Details
Employment Type: Full-time
Work Location: Fully remote, based in Lebanon
Working Hours: Approximately 4:00 PM – 1:00 AM Beirut Time
Working Days: 5 days per week
Compensation: $2,000 USD per month
Companies: Kitchen Tune-Up Calgary South and Bath Tune-Up South Calgary, Oak & Elm Holdings Inc.
How to Apply
Click on the Apply button below and complete the application form. Please submit your CV in English and include the requested short Loom video. Applications without a valid video submission will not move forward in the selection process. Shortlisted candidates will be contacted directly by our team for an interview. We are committed to a fair and inclusive hiring process and welcome applications from all qualified candidates.
CONTACTS
(403) 630-8858
klay.hafeez@hafeezventures.com
ADDRESS
3740 11A St NE, Suite C201
Calgary, AB T2E 6M6
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